Sometimes it seems that nothing happens with Mail Archiver. In the Force Quit Applications window you can see the following:
This may happen during
The database behind Mail Archiver is busy verifying your data. What is the absolutely worst that you can do now: force quit Mail Archiver. If you do this you WILL leave the database of Mail Archiver in a not-happy state. And it's 100% guaranteed that when you now start Mail Archiver again the opening of this archive will take a long time (again).
When this happens during archiving and you don't see the progress bar moving for longer than 30 minutes THEN Mail Archiver has a hang. In the last years this occurred very very seldom.
Now and then I get the question "I want to archive x mails. Is this going to work?"
The obvious and politically correct answer to this is "Of course".
But as usual this isn't so easy and the real answer is "It depends." There are 2 aspects to this: size of the archive and number of mails archived.
The size of the archive affects the archiving speed a bit. And database operations like diagnosing and re-indexing take longer. Some customers are working with archives in the 20 GB range. The largest I know of has 50 GB!
The more mails you have in an archive the slower the archive becomes. Opening a mailbox, searching and sorting are affected by this. I'm working comfortably with an archives of about 100.000 mails.
Both factors are dependent on your hardware. I'm working with a 2009 Mac Pro which isn't the youngest. If you have a new MacBook or MacBook Pro your mileage may vary.
So you have decided - for whatever reason - to move your emails to another email archiving software. Every email software has the feature to export to mbox format.
In Mail Archiver you only need to do an "Archive MBOX" from the File menu.
You can select individual files or a complete folder with files. If the old email archiving software created the folder structure then this will be imported into Mail Archiver, too.
Of course, duplicate mails are handled automatically in Mail Archiver.
If you decide at any point in time not to use Mail Archiver X any longer you can access your raw data via the mbox export!
Select Export/All from the toolbar or the File menu. From the export options select MBOX.
Then select a location for your MBOX data. All data including the attachments is exported with the mailbox structure preserved.
The simple answer: no you can't.
The not-so simple answer: Spotlight is a file based search. For every file you can search for size, type etc. This doesn't make sense because the many mails of Mail Archiver are in one single file.
Open the Setup window and go to Data Format:
Mail Archiver deletes mails by mailbox. For each mail in a mailbox is checked if the mail is in the archive. For each email in a mailbox, Mail Archiver checks if the email is in the archive. If it is, then after the archiving is complete, you are given the option to delete it from the mailbox, preserving it in the archive.
A Filemaker database comes with Mail Archiver if you use Filemaker. If you want to integrate this database into your own solutions you need to keep in mind that Mail Archiver needs a couple of things in Filemaker to work:
Filemaker 16 has enhanced security and doesn't allow to execute AppleScripts out of the box. The Filemaker website describes in detail what you have to do.https://www.filemaker.com/help/16/fmp/en/#page/FMP_Help%2Fextended-privileges.html%23wwconnect_header
Download a FREE trial of Mail Archiver X: